Nominations Open for the 2018 Elections

 

Nominations Open for the 2018 Elections

2019/2020/2021 Board

 

Are you interested in serving on the Board of Directors?

 

Nominations are open for officers to serve the chapter 2019-2021 for Vice Presidents. The election process is underway in accordance with the PMIWDC Bylaws and in line with association practices. If eligible and interested, you can become a nominee in one of two ways: either through the Nominating Committee process or by petition. The deadline for consideration is July 22, 2018.

The following positions are available to be filled by nomination and election:

  • VP of Finance
  • VP of Membership
  • VP of Programs

How to Apply:

There are two ways to be nominated for a board position: by nomination, or by petition.  Instructions for both processes are below.

  • Members who express interest before July 22 may follow the "Nomination Committee Process" below. 
  • Members who express interest after July 22 must complete the petition process.

Nomination Committee Process:

Meet the requirements for eligibility and submission of items.
Submit the following by email to 
nominations@pmiwdc.org - No Later than July 22, 2018

  1. 2018 Qualifications Form. (The downloadable form can be found on the bottom of this page)
  2. A digital photograph to be used if selected to run for the slot.

Petition Process

Submit a petition (the downloadable form can be found on the bottom of this page) to the Nominating Committee with signatures from at least 5% of the chapter membership.

  • Official membership number as of the end of May, 2018 was 10,777 so 539 signatures are required.
  • On each page, the petition must contain your name, your PMI number, and the position for which you wish to compete.
  • Signatures on the petition must identify the name of the signer, both printed and signature, their PMI number, their email address and phone number.
  • The signed petition is due to the Nominating Committee (nominations@pmiwdc.org) by August 10th at 5:00 pm.

Position Descriptions and Qualifications

 

Please send any questions about the scope and responsibilities for these positions as well as completed nominations forms to nominations@pmiwdc.org.

 

Vice Presidents (VP) shall have had previous service to a Chapter as a VP, Assistant VP, Event Project Manager, or Committee Chair prior to installation and shall be elected by the general membership for a term of three years.  Terms shall be staggered such that elections are held for one-third of the VPs each year.  An individual may not hold the same VP position for more than two consecutive terms.

 

VPs shall exercise accountability and responsibility on matters of governance and oversight in the best interest of the membership, ensuring that activities and decisions align with the Chapter charter, bylaws, vision, mission statements, and strategy.

 

The following list of duties and skills are expected of all board members.

 

Management and Administrative Duties:

  • Review Chapter’s mission, vision, values and 5-year strategic plan.
  • Focus on continuous improvement of their functional area.
  • Build a team to manage the functional area’s activities and ensure that each team member receives orientation and training for their role.
  • Collaborate with all functional areas and be aware of their needs.
  • Ensure onboarding for all volunteers in their functional area.
  • Act as a chapter ambassador and represent the chapter’s mission, vision and values at every event attended.
  • Provide volunteers with leadership development opportunities including board progression, where appropriate.
  • Develop or maintain a succession plan and training materials for their functional area.
  • Document all functional areas process and procedures.
  • Ability to use technology for collaboration and communication
  • Create tools as needed to manage their functional area effectively and share with other VPs.
  • Attend Board meetings and annual board training.

 

Strategic and Business Management Skills

  • Strategic Planning and Process Execution
  • Organization Management
  • PMI Knowledge and Experience
  • Volunteer Engagement
  • Stakeholder Management
  • Vendor Management
  • Change Management
  • Financial and Risk management
  • Time & Resource Management
  • Matrix Team Management
  • Ability to effectively collaborate across the board

Leadership Skills

  • Ability to Delegate Effectively
  • Willingness to accept and drive change
  • Proven ability to lead under pressure and multi-task
  • Coaching and Mentoring
  • Conflict Resolution Skills
  • Team Building Skills
  • Strong Public Speaking and Facilitation Skills

 

VP Finance

Job Title: VP Finance

Function: Financial Leadership

Role: Operational Leadership

Reports To: Chair

Term: 3 years      Work Hours Per Month:   30+

Number of Direct Reports:  2+

 

Position Overview:

 

Membership elected volunteer leader responsible for overall financial oversight of the chapter. Manage the chapter accounting and financial matters and serve as trustee of management reserves.

Qualifications (Prerequisites): 

  • PMIWDC Member in good standing.
  • Demonstrated understanding of PMI Code of Ethics.
  • Minimum of 2 years PMIWDC volunteer experience. 
  • Minimum of 4 years project management experience.
  • Minimum of 2 years volunteer and/or professional leadership experience.
  • Demonstrated ability to communicate effectively at all levels of an organization.
  • Minimum of 5 years accounting, finance, or project control experience.
  • Undergo a soft credit check, which does not affect your credit score.

Responsibilities: 

PMIWDC VP Finance is responsible for

  • Managing chapter accounting, financial reporting, audit, financial services, and financial matters.
  • Serving as the trustee of management reserves, including chairing the investment committee.
  • Engaging with all board members on their financial performance, and crafting the next year’s operating budget.
  • Overseeing budgeting activities and all treasury matters.
  • Performing financial risk management for all chapter operational activities.
  • Ensuring appropriate insurance coverage is maintained.
  • Performing regulatory reporting obligations to the membership, IRS, State, and PMI.
  • Keeping abreast of any financial laws that would affect the operations of the chapter.
  • Reporting to the Board on the state of investments and performance against the budget baseline.
  • Establishing policies and procedures to govern the management of Chapter finances.
  • Engaging with the Board to perform a mid-year re-baseline of the budget.
  • Submitting required tax filings to appropriate government authorities.
  • Maintaining and presenting financial records required for Chapter operations in accordance with the bylaws.
  • Supporting external audit firm in conducting the annual audit and sharing audit results with the Chapter board and membership.
  • Coordinating remediation of audit findings with the Board.
  • Engaging with and alerting the bookkeeper of any major transactions, changes, or audit findings.
  • Providing financial reporting regarding the state of finances and Chapter activity to Chapter membership.
  • Maintaining the annual budget and prepares financial guidelines and procedures.
  • Providing financial performance report to the Board monthly and during Board meetings.

 

 

VP Membership:

Job Title: VP Membership

Function: Membership Retention, Satisfaction, and Growth

Role: Operational Leadership

Reports To: Chair

Term: 3 years         Work Hours Per Month:  30

Number of Direct Reports:  Varies (2-5)

 

Position Overview

Membership elected volunteer leader responsible for addressing the needs of chapter membership, including member recruitment, retention, and associated value delivery in accordance with chapter policies and bylaws.

Qualifications (Prerequisites): 

  • PMIWDC Member in good standing.
  • Demonstrated understanding of PMI Code of Ethics.
  • Minimum of 2 years PMIWDC volunteer experience. 
  • Minimum of 4 years project management experience.
  • Minimum of 2 years volunteer and/or professional leadership experience.
  • Demonstrated ability to communicate effectively at all levels of an organization.

Responsibilities: 

PMIWDC VP Membership is responsible for:

  • Educating members on chapter offerings.
  • Developing strategies to attract and increase membership.
  • Developing strategies to increase membership retention.
  • Planning new Book Club locations and ongoing management of existing Book Club events.
  • Recognizing new members.
  • Developing and maintaining the loyalty program.
  • Recognizing loyal members on the monthly events.
  • Revising/maintaining new member orientation material.
  • Scheduling and facilitating new member orientation.
  • Reporting membership statistics.
  • Measuring member satisfaction and reporting results.

 

 

VP Programs:

Job Title: VP Programs

Function:  Education and Networking events

Role: Operational Leadership

Reports To: Chair

Term: 3 years’      Work Hours Per Month:   50+

Number of Direct Reports Varies (3-6)

 

Position Overview

Membership elected volunteer leader responsible for managing recurring educational and networking events that provide value to PMIWDC members and the project management community in the Washington DC metro area.

 

Qualifications (Prerequisites): 

  • PMIWDC Member in good standing.
  • Demonstrated understanding of PMI Code of Ethics.
  • Minimum of 2 years PMIWDC volunteer experience. 
  • Minimum of 4 years project management experience.
  • Minimum of 2 years volunteer and / or professional leadership experience.
  • Demonstrated ability to communicate effectively at all levels of an organization.
  • Program and event planning skills.

 

Responsibilities: 

PMIWDC VP Programs is responsible for:

  • Providing members with educational opportunities and informing project management professionals, corporate and government leaders, and students looking to step into the field of project management.
  • Planning and hosting monthly chapter events to include PM Tools, PM Talks, Networking Events, University PM Talks, and Quarterly Breakfast Series, to help attendees enhance project management knowledge and skills.
  • Promoting networking within the project management community by hosting networking events like Project Management After Hours (PMAH).
  • Planning and managing PMIWDC Webinars to offer an alternate mode of learning and reach members that can’t attend events in person.
  • Managing Local Community monthly lunch and learn events throughout the Washington, DC area.
  • Identifying speakers who offer topics that are engaging to members on relevant project management topics at all events.
  • Managing PMIWDC's Speakers' Database.
  •  Identifying venues to host the events and work with Operations Services VP on contract negotiations.
  • Recruiting and training volunteers to help manage events.
  • Inviting key influencers from industry to participate in chapter events.
  • Collaborating with chapter VPs to ensure successful monthly chapter events.
  • Incorporating feedback, suggestions and recommendations as necessary to enhance effectiveness and value delivered to the audience and chapter.
  • Providing information to members and nonmembers on career development.

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